Make every funded back-office hour count.
Back-office hours are often the hardest to fund. We use AI and automation to reduce repetitive work, so more of your time and money goes to your mission.
Four areas where non-profits save the most time
We have worked in non-profit finance and operations. We understand funder conditions, audit requirements and small teams.
Finance and funder reporting
- Acquittals: grant spending is tracked as you go. Acquittals are ready to review, not rebuilt at year end.
- Funder and management reports: consistent reports straight from your accounting system.
- Continuous budgets: rolling budgets and forecasts that stay up to date.
- Cashflow management: regular cashflow checks with early warnings.
Compliance and Board reports
- Compliance calendar: automatic reminders for deadlines, funder conditions and policy reviews.
- Board reports: Board packs built from a standard template, with finance summaries ready to review.
- Minutes and actions: AI drafts the minutes and Board actions are tracked automatically.
- Policies: kept up to date and easy to find.
Simple HR without high costs
- No expensive HR software: HR processes set up in tools you already have, such as Microsoft 365.
- Starting and leaving: checklists, forms and reminders that run automatically.
- Leave and records: staff request leave online and records are kept in one place.
- Templates: practical HR templates and policies that support good employment practice.
Funding proposals
- Content library: your approved information, outcomes and impact stories saved and ready to use.
- First drafts with AI: AI drafts the proposal to each funder’s criteria. Your team reviews and finalises it.
- Budgets that match: proposal budgets come from your financial data, so the numbers line up.
- Deadlines: funding rounds and reporting dates are tracked automatically.
Less admin. More mission.
AI does not replace your team. In fact, it helps your team work more efficiently, allowing them to focus on what’s most important - your mission.
- Fewer hours spent re-entering data and rebuilding reports
- Faster month-end and easier audits
- More confidence from funders with timely, accurate reports
- Better-informed Boards with clear information
- Lower software costs by using what you already pay for
Automated - never unattended.
AI and automation are powerful, but they can make mistakes. That is why every solution we create includes manual checks, so you can have confidence in your information.
Common questions from non-profits
Do we need to buy new equipment or software?
Usually not. Most of what we build works on your current computers and software, such as Microsoft 365 and Xero. If something new would help, we will explain why and what it costs first.
Is our data safe?
Yes. We work within your existing systems and security settings. We follow the Privacy Act 2020. We also help you decide what information should never go into an AI tool.
Will AI write our funding applications?
AI writes a first draft quickly. Your team always reviews, edits and approves the final proposal. Funders want to hear your voice, and AI saves you from starting with a blank page.
We are a very small team. Is this for us?
Yes. Small teams often benefit the most, because every hour saved makes a real difference. We tailor the work to your size and budget.
Ready to free up your team’s time?
Let’s talk about where your back-office hours are going, and what we can automate first.